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Procurement is a process akin to innovation.
Procurement is a process akin to innovation.
Procurement is a structured approach to acquiring goods and services, ensuring transparency, fairness, and value for money. transparency, equal treatment, and non-discrimination, is important to achieve high standards of integrity and sustainability in its supply chain.
Procurement is a structured approach to acquiring goods and services, ensuring transparency, fairness, and value for money. transparency, equal treatment, and non-discrimination, is important to achieve high standards of integrity and sustainability in its supply chain.
- Needs Assessment:
Description: Identify and define the specific requirements of the organization and key stakeholders.
Tools Used: Using Digital tools and online / face to face meetings.
Objective: Ensure a clear understanding of what goods or services are needed.
- Supplier Identification:
Description: Research and select potential suppliers capable of fulfilling the identified needs including financial analysis.
Tools Used: Digital platforms like SAP, SuppliHi, Dynamics, databases, or web/archival searches.
Objective: Compile a list of qualified suppliers.
- Solicitation:
Description: Request proposals or quotations from the identified suppliers.
Tools Used: SAP Ariba to maintain transparency.
Objective: Gather detailed offers for evaluation.
- Evaluation and Selection:
Description: Assess supplier responses based on criteria such as cost, quality, and delivery capabilities.
Evaluation Methods:
Technical Evaluation: Ensure the supplier meets technical requirements.
Commercial Evaluation: Analyze financial aspects; if multiple suppliers meet technical criteria, the decision is driven by commercial factors.
Objective: Select the most suitable supplier.
- Contract Negotiation and Award:
Description: Finalize terms and conditions with the selected supplier and formalize the agreement.
Objective: Establish a clear and binding contract.
- Order Management:
Description: Oversee the placement of orders and ensure timely delivery of goods or services.
Objective: Maintain smooth and timely procurement operations.
- Performance Monitoring:
Description: Evaluate supplier performance to ensure compliance with contract terms and address any arising issues.
Objective: Sustain high standards and continuous improvement in the supply chain.
By applying Lean Six Sigma methodologies, particularly the DMAIC approach, I have implemented several enhancements to the procurement process:
Digitization of Needs Assessment: Utilizing tools such as Microsoft Dynamics 365 and SharePoint, I have transformed the needs and requirements assessment phase into a digital process. This shift has effectively reduced waste associated with movement, processing, and waiting times, leading to a more streamlined workflow. This efficiency improvement leading to internal process improvement leading to improvement in KPIs of the team (increase in savings by 45 %), and increase in efficiency in the procurement process (speed increase by 37 %).
Implementation of E-Procurement Tools: Integrating platforms like SuppliHi has optimized supplier identification and minimized financial risks. This e-procurement solution enhances the efficiency and accuracy of sourcing activities.
Adoption of E-Communication Platforms: Deploying SAP Ariba has ensured transparency throughout the procurement cycle. This tool facilitates clear and open communication with suppliers, fostering trust and compliance.
These strategic improvements have collectively enhanced the procurement process, aligning it with best practices and technological advancements.
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